Camp Shai and Youth Programs Assistant Director
DEPARTMENT: Camps & Youth
REPORTS TO: Director of Camp Shai and Youth Programs
DATE POSTED: November 2016
The Robert E. Loup Jewish Community Center is seeking a high energy, well-organized, and skilled youth professional to work in the Camp Shai and Youth Programs Department as part of a team that supports youth programs and summer camps at the JCC. The Camp Shai and Youth Programs Assistant Director is responsible for the development, supervision, and implementation of year-round K-12 youth programming including vacation camps, afterschool enrichment, summer camp, birthday parties, and other youth programs. This position is a full-time, over-time exempt, salaried position with weeknight, evening, and weekend commitments.
General Responsibilities for both Camp Shai and Youth Programs:
- Ensure all licensing requirements are met as pertains to maintaining appropriate student and family records (attendance, incident logs, behavior reports, progress reports, etc.)
- Recruit for Camp Shai and Youth Programs through parent emails, parent phone calls, e-blasts, online presence, school visits, meet and greets, and community outreach
- Participate in weekly marketing meetings to ensure successful marketing and publicity of programs
- Responsible for an ongoing, targeted social media campaign and program photography including posting weekly messages, articles, and media on Facebook and other social media sites, designing flyers to distribute for upcoming programs, and maintaining computer-based photo albums
- Responsible for website updates
- Manage supply and food purchasing needs for Camp Shai and Youth Programs including tracking supply inventory and making purchases when required
- Integrate Jewish values and Judaic content into Camp Shai and Youth Programs
- Assist with administrative work and sales as required
- Serve as an advocate and representative of Camp Shai and Youth Programs in the community
- Manage participant registration in CampMinder to provide strong customer service to families enrolling in Camp Shai and Youth Programs and to ensure compliance with necessary forms
- Willing and able to drive a 15-seat passenger van
- Design and implement programming, including written activity plans, and serve as lead staff for vacation camps, birthday parties, and other youth programs and events.
- Supervise staff hired for any and all youth programs
- Complete evaluations of all programs in regards to whether they met anticipated outcomes
- Ensure seasonal program guides and related youth programs are correctly entered into in-house systems, CampMinder, and on the website
- Work with registrar to ensure accurate and timely registration and billing for all youth programs
- Manage logistics for vacation camps, after-school enrichment, and other programs, including entering setup and room/van reservations for youth programs into CSI
- Serve as Camp Shai representative of Jewish Youth Professional Council (JYPC)
Camp Shai Summer Responsibilities:
- Ensure program quality through direct observation/evaluation of camp programs and staff
- Lead morning circle with Unit Heads/counselors
- Participate in daily activities of camp and provide extra support for camp groups as needed.
- Coordinate with Unit Heads/counselors on selection and recognition of “Mighty Middot” and “Honorable Mensch-ions” Awards
- Supervise OTR Unit Head and ensure adherence to OTR plans, budget and all OTR policies/procedures
- Ensure that off-site trips, reservations, and experiences for On The Road and other off-site trips are secured and planned, including transportation and necessary supplies in advance
- Serve as the daily primary resource for summer staff in areas of positive behavior support and conflict resolution for campers
- Attend and supervise camp overnights (as required)
- Ensure accuracy of schedules, cabin lists, bus lists, medical needs lists and food supply inventory and needs
- Supervise Unit Heads who plan Friday FUNdays
Camp Shai Off-Season Responsibilities:
- Work with Camp Shai leadership team to strategically plan overall consistent program content, as well as address processes and protocols, risk management, and safety procedures
- Participate in summer staff hiring process including recruitment and interviews
- Responsible for planning and leading sections of pre-camp staff training and weekly staff meetings
- Create “On the Road” (OTR) off-site travel and activity plans; including creating session schedules, booking field trips and campsites, developing safety and security plans and arranging other logistics as necessary and as dictated by the budget
- Plan Counselor-In-Training program; including creating the session overview, creating the CIT handbook, designing activity plans for CIT and creating evaluative tools for CITs
- Collaborate with Camp Director to create both session and daily schedules
- Ensure all camp families have completed the necessary forms prior to the start of each session
This is a full time, salaried position with some weekend and evening commitments. The agency expectation is that deadlines will be met and tasks will be completed as needed in a positive, professional manner, with great attention paid to quantitative and qualitative details. The successful candidate will possess a working knowledge of Judaism, Jewish community psychographics and Jewish traditions and programs and be able to integrate this knowledge into all Youth and Camp Shai programming. The successful candidate will need to obtain and maintain current First Aid, CPR, medication administration and universal precautions training and certifications as regulated by licensing, as well as any other JCC required trainings.
Education & Experience Required:
The successful candidate will have at minimum a bachelor’s degree in education, social work, psychology, communications or a related field, with experience in formal/informal Jewish and Israeli cultural learning, and a background in Jewish day/residential camping. A strong candidate will possess a minimum of four (4) years experience working with youth ages 5 to 17, program planning & implementation and staff supervision.
The ideal candidate will engage easily and naturally with youth. S/he will be committed to their ongoing professional growth and development. S/he will communicate effectively and maturely and collaborate well with others. S/he should enjoy the challenge of channeling the energies and interests of youth in a positive, constructive, goal-oriented way. S/he should possess excellent verbal and written communication skills as well as strong administrative skills. S/he must have the ability to conceptualize programs with a goal-oriented approach. S/he should possess computer skills (including use of Microsoft Office suite) and the ability to multi-task. S/he should be able to work effectively and positively both independently and with a team.
To Apply: Please send resume, cover letter and three (3) references to email@example.com in order to be considered for this position.